Stress-free payroll, accountant-led
Payroll that protects your cash flow and your sanity.
Choose when your payroll taxes are paid, skip the software-only maze, and let real accounting people handle setup, filings, and payroll runs for you.
The CareFreePay difference
Pay taxes when they are due, not weeks before.
Setup, registrations, filings, and payroll runs handled by real people.
Built to meet or beat almost any payroll company out there.
Switching or starting fresh? We help avoid the mistakes that get expensive later.
The accountant-led difference
Payroll software simplified and backed by real expert accountants.
After 25 years in accounting, Shanah Schaffer saw the same payroll headache over and over: software can calculate the check, but owners still get stuck with registrations, rate changes, confusing notices, setup decisions, and “please call support” energy. CareFreePay was built from the accountant side of the desk, where those details are not edge cases. They are the job.
Use the portal when you want self-service. Upgrade to Concierge when you want setup, payroll runs, onboarding, HR, tax payments, and filings handled by a real team.
Designed around the registrations, notices, deadlines, and “wait, what now?” moments owners actually face.
Run payroll through the portal when you want control, with tax payment choices and support nearby.
Hand off setup, registrations, payroll runs, onboarding, HR, tax payments, and filings when you are done babysitting payroll.
Built to meet or beat almost any payroll company, without turning setup mistakes into your hidden fee.
The big plan: CareFreePay Concierge
For owners who want payroll actually handled.
Big payroll providers love calling themselves “full service” while still sending confusing emails, surprise tasks, and instructions that read like a scavenger hunt. Concierge is the plan where CareFreePay does the work end to end, so payroll stops being your second job.
No scavenger hunts
New states, new agencies, new accounts. We handle registrations and rate updates so you are not chasing government portals at 11pm.
New hires, handled
Direct deposit, withholding forms, new-hire reporting, and the little details software loves to make your problem.
Not just reminders
We can run payroll for you or alongside you, with a real person watching the schedule, deadlines, and surprises.
Cash-flow control
Auto tax payments for ease, or manual tax payments so taxes are paid when they are actually due.
The paperwork too
Quarterly filings, annual forms, and year-end paperwork handled, not merely calculated and emailed to your inbox.
One team, not 20 departments
Payroll, HR, and bookkeeping questions with one practical first point of contact. Revolutionary, apparently.
Control without the chaos
Keep payroll in your control while CareFreePay handles the backup.
The portal gives you a clear place to run payroll and see what is happening. CareFreePay gives you the human backup behind it: setup guidance, tax payment choices, and concierge support when payroll decides to be annoying.
How it works
From messy payroll to handled and boring.
Payroll should not require a second monitor, a government login scavenger hunt, and a customer support ticket titled “please help.” CareFreePay keeps the process simple and gives you a real team when the details matter.
Get a quote in 24 hoursStart clean
Tell us how payroll should work
Self-service or concierge, auto taxes or manual timing. We help you choose the setup that fits your cash flow instead of forcing you into one box.
Setup without the mess
We get the details organized
Company info, employees, pay schedules, registrations, tax setup. The stuff that usually goes sideways? That is exactly where we help.
Run payroll your way
You run it, or we run it
Use the portal yourself, or hand the recurring payroll work to CareFreePay Concierge. Either way, you are not left guessing.
Real support
One team has your back
No bouncing between departments, no decoding mystery notices alone. Payroll, taxes, forms, and HR questions have a real first stop.
CareFreePay vs. the usual payroll runaround
Payroll should give you options, not homework.
Some providers make every business follow the same workflow, then hand you the messy parts when setup, taxes, or notices get complicated. CareFreePay keeps the portal, the service, and the tax timing flexible.
Typical payroll providers
- One-size-fits-all tax payment timing
- Setup and registrations pushed back to you
- Confusing notice emails and vague instructions
- Support that bounces between departments
CareFreePay
- Self-service or Concierge, depending on your needs
- Auto or manual tax payments, depending on your cash flow
- Setup, registrations, and rate changes handled if desired
- One accountant-led team behind the portal
Cost. Cost. Cost.
Built to meet or beat almost any payroll company out there.
The real choice is simple: do you want to run payroll yourself, or do you want CareFreePay to handle it? Adjust each plan by employee count and compare from there.
Self-Service Payroll
For owners who want to run payroll themselves
Concierge Payroll
A real team handling payroll end to end
Payroll questions, answered before enrollment.
Not sure which path fits?
Tell us about your employees, states, current payroll provider, and support needs. We'll help you choose self-service, guided setup, or concierge payroll.
Keep payroll simple without giving up control.
Get a quote in 24 hours, or start payroll right now and choose whether your taxes are paid automatically or when they are due.